With an abundance of responsibilities to juggle, it can be difficult to adhere to deadlines; mismanaging or, even more concerning, neglecting them can be catastrophic if a project requires strict adherence to a timeline.
Utilizing smartphones to set reminders can make approaching deadlines less intimidating; moreover, utilizing a calendar application to store data provides the added benefit of being able to look back on past schedules. For a smoother workflow, some calendar apps even offer email synchronization.
We have selected the best Calendar apps introduced thus far.
Table of Contents
| Features | Google Calendar | Microsoft Outlook Calendar | DigiCal Calendar | Apple Calendar | Business Calendar | Woven | Fantastical | My Study Life | Any.do Calendar | Today Calendar Pro |
|---|---|---|---|---|---|---|---|---|---|---|
| Synchronization | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Calendar Views | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Day, Week, Month, Year, Agenda | Calendar Views |
| Notifications | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Event Scheduling | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Task Management | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Customization of Themes | Yes | Yes | Yes | Yes | Yes | No | No | No | No | No |
| Offline Access | Yes | Yes | Yes | Yes | Yes | No | No | No | No | No |
| Collaboration | Yes | Yes | No | No | Yes | No | No | No | No | No |
1. Google Calendar
One of the most convenient calendar apps, Google Calendar, allows you to create several calendars and share the data on other apps. The data can be transferred to other calendars and workflow apps (such as Trello). This is one of the reasons why a lot of workplaces ask their employees to use Google Calendar. Google Calendar for an entire organization can allow employees to view each other’s schedules. Events can be created using the app, and people can be invited via mail. Also, it can send you reminders (a common feature to all calendar apps) as the deadline or specific day/time approaches. You can use different color codes to set the category of tasks.
Pricing plans: A free version, A paid version (for workspaces)
2. Microsoft Outlook Calendar
Next up is the jack-of-all-trades calendar app, Microsoft Outlook Calendar. Its seamless integration brings your notes, tasks, and contacts together. The app has a web version available and is excellent for people who like to view their schedule or appointments while they work without getting distracted by their phones. One of our favorite features of the app is its Microsoft Office integration. This integration lets you share the notes and calendar data with others. Another feature enables you to modify or edit your colleagues’ schedule or copy it completely. Finally, the family feature lets you share your Calendar with family members so that you do not have to repeat your schedule to them every other day.
Available on: Android, iOS, Web
Pricing plans: Free version, Paid version (for workspaces)
4. DigiCal Calendar
DigiCal is one of the most appealing calendar apps we have seen. The app’s designer gave in a lot to its design. Unlike other calendar apps that look rather dull in front of it, the app gives a fresh look. It offers synchronization with all the calendars and lets you have a quick view. One of the best features of this app is its support for Google Calendar and Microsoft Outlook. You can transfer the data from the two apps into it without doing much. A unique feature of this app is its weather forecast. The app shows the weather forecast for up to three days so that you can schedule weather-sensitive tasks and errands accordingly.
Pricing plans: It’s free
3. Apple Calendar
Although limited to Apple users, the Apple calendar has many handy features. The schedule gets updated across all your Apple devices so you do not miss an important meeting or deadline. The app further allows you to transfer data from other calendar apps. The app is intuitive, and its user-friendly interface can quickly get anyone hooked. The app is ideal for people who have more than one Apple device. Other features include adding notes to the events and color codes for different tasks. Events can be easily created and even put on a map; talk about convenience!
Available on: Included with iOS devices
Pricing plans: Free
5. Business Calendar
As the name implies, Business Calendar is more inclined towards the employed audience. The app offers generic features and a few very work or business-specific ones. This app is your solution if you want to keep your work tasks separate from personal ones. The app offers different modes. Its schedule mode allows you to go into the details of a particular job or deadline (you do not have to prepare notes separately). You can color-code the events separately to ensure you don’t miss any. You also get an option for recurring events, not to add them repeatedly. You can even transfer the data to and from other calendar apps.
Pricing plans: Free version (offers limited features), Paid version
6. Woven
Woven distinguishes itself from other calendar apps by offering many features that are not common to other calendar apps. For instance, for events, you can save your templates. You can use the same template again if a possibility of the exact nature comes again (saves you time). It also comes with a built-in meeting scheduling tool. The best part is that this tool comes with Zoom integration, so if you have been hustling with scheduling work-from-home meetings, Woven offers a hassle-free scheduling tool. However, the app is not yet available for Android users, but the website page confirms that it is coming soon.
Available on: Android, iOS, Windows, macOS
Pricing plan: It’s free
7. Fantastical
Minimal in design yet packed with features, Fantastical is one of the highly-rated calendar apps. The app has a spotless interface and lets you view your schedule daily, weekly, and monthly. One of the most exciting features of this app is its audio control. You can create an event by simply speaking on the phone. The app lets you set a particular audio note for the event creation, which you can use whenever you want to create an event. Further, the app keeps improving with the updates, so you’ll always find a new feature with each version. Finally, the app is available on iOS and synchronizes all Apple devices.
Pricing plans: A paid version
8. My Study Life
A calendar app dedicated to students struggling to stay organized and meet academic deadlines, My Study Life seals the deal for the students. You can schedule your classes and exams using the app. In addition, since the online courses occasionally vary from one week to another, the app can record that as well, ensuring you are always alerted on time. This app also lets you sync the data over all your devices to keep you posted even offline. This app is available for all platforms.
Available on: Android, iOS, and Chrome Web Store
Pricing plan: It’s free
9. Any.do Calendar
Another intriguing calendar app, Any.do Calendar offers an exciting new feature that other apps seldom provide; the To-do list integration. The to-do list where you pen down your tasks can be given time or day slots using Any.do Calendar. The app makes it easy to bring all your deadlines and errands in one place. You can create events using the app and add notes to it as well. The interface is clean and very easy to use. The application lets you color-code your tasks so that you know which ones should be done on a priority basis.
Pricing plans: Completely free
10. Today Calendar Pro
Today Calendar is a clever calendar app that makes the busiest months seem so clutter-free and clean. The interface is intuitive and offers high functionality. One of the reasons it has made it to our top 10 calendar apps list is that it takes very little space and performs pretty seamlessly. In addition, the app incorporates bold colors and looks very edgy. Today Calendar is a very user-friendly app and can be used by people from every age and different walks of life. The app also allows you a free trial version before committing to paying for it.
Pricing plan: Free version, Paid version
Until next time, happy scheduling!
Great list, Amnah. If you are also looking for best calendaring/time management services, please check out CalendarBridge (we work with all the above apps)
I want to choose a calendar for my business so that all members of the company have access to it.
Hey Amnah, thank you for sharing this list! With the right tools, our progress increases significantly. Therefore I take my time to discover different tools and look for the most convenient ones for my professional growth.